My Template Letters

I found out that it is pretty frustrating when there is a typo or inappropriate words or something in the email I sent out, specially the letter was used to send to important clients or to a group of people.

So I started to collect all kinds of template letters to avoid of doing these mistakes again.

1: invite to meeting following letter from a member of staff requesting to work beyond the normal age of retirement

Dear

Further to your letter dated in (date) which you have requested to work beyond your normal retirement date until (insert date or length of time).

I would like to invite you to attend a meeting with myself on (date) at (time)  in (room) to discuss your request.

Should you wish, you may be accompanied at this meeting by a work colleague or Trade Union representative of your choice who is employed by the University of Nottingham.

I would be grateful if you could confirm your attendance at this meeting by no later than (date) and the name of your companion if applicable.

Yours sincerely

XXX
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2: Letter to confirm request to work beyond the normal age of retirement has been granted

Dear

Further to our meeting on (date) to discuss your request to work beyond your normal retirement date.

I am writing to advise that your request has been granted. Your new date of retirement will now be (date) and you will continue in your role of (job title).

You will be issued with a new contract letter to reflect your new retirement date.

For information on how this may affect your pension (USS, CPAS, CRSP, NHS only) please contact Miss Nicola Cartwright, Pensions Administrator, on extension 15648. If you are a member of the Norwich Union Group Stakeholder Pension for employees of the University of Nottingham, please contact Norwich Union direct on 0845 8451385 quoting reference number B8440.

Yours sincerely

XXX
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3: Letter to confirm request to work beyond the normal age of retirement has not been granted

Dear

Further our meeting on (date) to discuss your request to work beyond your normal retirement date.

I am writing to advise that the University, having considered your request, still intends you to retire as planned on (date).

You have the right to appeal this decision and you should do so in writing within 14 days of receiving this letter to (name, job title) with a copy of your letter to Human Resources.

Yours sincerely

XXX
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4: Invite to appeal meeting

Dear

Further to your letter dated (date) in which you have appealed against the decision not to allow you to work beyond your normal retirement date.

I would like to invite you to attend an appeal meeting with myself on (date) at (time) in (room) and (name and job title)from Human Resources.

Should you wish, you may be accompanied at this meeting by a work colleague or Trade Union representative of your choice who is employed by the University of Nottingham.

I would be grateful if you could confirm your attendance at this meeting by no later than (date) and the name of your companion if applicable.

Yours sincerely
XXX
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5: Outcome letter to confirm decision to overturn the original decision

Dear

Further to the meeting on (date) in which you appealed the decision not to allow you to work beyond your normal retirement date.

I am writing to advise that this decision has been overturned and your request to work beyond your normal retirement date has been granted. Your new date of retirement will now be (date) and you will continue in your role of (job title).

You will be issued with a new contract to reflect your new retirement date.

For information on how this may affect your pension (USS, CPAS, CRSP, NHS only) please contact Miss Nicola Cartwright, University Pensions Administrator, on extension 15648. If you are a member of the Norwich Union Group Stakeholder Pension for employees of the University of Nottingham, please contact Norwich Union direct on 0845 8451385 quoting reference number B8440.

Yours sincerely
XXX
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6: Outcome letter to confirm decision to uphold the original decision

Dear

Further to the meeting on (date) in which you appealed the decision not to allow you to work beyond your normal retirement date.

I am writing to advise that the University, having considered your appeal, has upheld this decision and still intends you to retire as planned on (date).

Yours sincerely

XXX