How to Export Emails From Outlook.com?

This article illustrates how to export emails from Outlook.com. In case your live Outlook account is facing issues and you need to export your data, this article will help you do so. Read the article and find solutions to export Outlook.com emails to the local system.

Outlook.com is one of the best-known and most-used webmail clients for email. Outlook.com has many facilities through which it offers a great mail management service to its users. Outlook.live.com provides many offerings to its users, but it is always safe to take a backup of your critical data elsewhere.

There are some typical reasons why users prefer transferring their data to a local system drive.

Read More: How to Export Outlook.com contacts to iCloud?

Heard About the Outage On Outlook.com?

Though Outlook.com offers prominent functionality over emailing, the Outage issue cannot be avoided. The mail server Outage can strike a mail client at any moment in time. No one can predict it, and this takes time to resolve. When a situation like this hits your account mail, it creates a mess. One such case can be seen below.

An Outlook.live.com account user has described what went through her email client. Just take a look and analyse if something similar has ever happened to you?

User's Query

I have no idea what is going on with my Outlook.com account, but it evidently keeps dropping names off my emails, and not everyone is getting them. It would not let me add Paula’s address, so I formed a “group” in my address book, putting everyone in there. In theory, all I have to do is type “Turtle Buddies” into the address ba,r and it should include all those names, but that is not working either.

Other weird stuff that is happening with my emails as they are continuously going to my junk folder, even though it has never done that in all the years I’ve been emailing… I have instructed them to “always” be delivered to my inbox, but it’s not taking the directive.

My computer has been scanned by every protective program I have on it, and nothing wrong has been detected, so I am just at a loss.

We think this better describes how bad it could be when an Outage strikes the Outlook Web App. In such a situation, the app may not allow you to even log in to your account, the email view gets stuck, or even your emails might get lost. The solution to safeguard your data in any such situation is to save a copy of it on a local hard drive.

How to Export Emails From Outlook.com to Computer?

Now the question is, how to download emails from Outlook.com?

The Outage issue is a problem not only for Outlook.com; it may strike any webmail client. So it is always good to export the data from Email Accounts to the local system. In this blog, we will discuss the solution to export emails from Outlook.live.com to the local system.

One way to save Outlook emails on your local system is to open each email, click on the print email option, and then export it in PDF format. But this cannot be taken as a solution, as it takes a lot of effort and time to save all the data locally.

Efficient Process to Export Emails From Outlook.com

For an easy and effortless mechanism, you can try the Outlook.com Backup Tool. It will help you export data to the local hard drive much more quickly than the manual process and without any effort. For this, you first need to download the application on your system and install it. Then, follow the mentioned steps to perform the email download task.

 

Steps to Export Emails From Outlook.com

For exporting Outlook.com emails and other data to a local system, you need to follow the steps.

Step 1: Turn ON Two-step verification. and create an App Password in Outlook.com:

• Go to Microsoft Security Settings.
• Enter your Outlook.com ID.
• Click on Security.
• Select Manage how I sign in.
• Tap on App Password.

Step 2: Launch the tool on your computer.

Step 2: Log in with an Outlook Live.com (OWA) account using Username and App Password.

Step 3: Next, Select Export Format as per the requirement

Step 4: Click the Browse button to select the file saving location.

Step 5: Click the Start button to export emails from Outlook.com.

This process will easily export all your Outlook.com emails, contacts, calendars, and task items to the local system drive (Windows OS). For a customised and controlled exporting experience, the tool also offers various functionalities, such as email filtering, PST file splitting to smaller sizes, pause and resume, live export report, etc.

You can also export the Outlook.com emails to the local system by configuring the Live Outlook mail account to any email client, such as MS Outlook or Thunderbird. Just make sure the respective application is installed on your computer system.

Link Outlook.com to an Email Client

In this session, we will be moving Outlook.com to Thunderbird and exporting the email data locally. Once you have the Thunderbird application installed and configured with an account, you are ready to add Outlook.live.com to the Thunderbird account.

Steps to Link OWA Account to Thunderbird

To import Outlook.com emails to Thunderbird, follow these steps:

1. Install and run the Thunderbird application.
2. In Thunderbird, go to the Tools menu and click the Account Settings option.
3. From the Account Settings window, select Account Actions and click Add Mail account.
4. Enter Your Name, Email Address, and Password(Outlook.com).
   Click Connect.
5. Choose IMAP (remote folders) account type.
6. Click on Manual Config. Option.
7. Enter Incoming Server: outlook.office365.com and Outgoing Server: smtp.office365.com.
8. Set the port number for the Incoming server: 993 SSL/TLS)
   and Outgoing server: 587 (STARTTLS)
9. Click the Re-test option for configuration testing.
10. Click the Done button to access Outlook.com in Thunderbird.

This will add the Outlook.com mailbox data to the offline Thunderbird application. Now you can easily export emails from Outlook.com to a known location. There are two ways to perform this task. One is to copy the data from the default Thunderbird location. The second is to use the Export function in Thunderbird to export the data from the application to a known location on the hard drive.

The default storage location of the Thunderbird application is:
C:UsersadminAppDataRoamingThunderbirdProfiles
You can find the location of your Outlook.com data on Thunderbird through the following steps:

1. Go to Account Settings from the Tools menu.
2. Select the Server Settings option.
3. Scroll down and follow the local directory path.

This is the location where the Outlook.com emails are saved on the premise system. The next method of data export requires an Import/Export add-on. Include this library in your Thunderbird application. Then, perform the export process to export the Outlook.com emails to the locally known storage location.

Conclusion

Outlook.com is a commonly used webmail client; however, due to outage issues of servers and security risks involved with the online storage of data, users often prefer to export their Outlook data to a local drive as well. This blog discussed some ways to export emails from Outlook.com to the local system. For a smooth and effective export of data from Outlook.com, choose the automated software solution.

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