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outline: what are the meeting for the role of the chair planing and prepareing for meetings staying in control of discussions handling problem people agreeing action points
what are the meeting for: good meeting has two main functions: 1 operational inform/discuss/decide 2 social establishing the group's identity reinforcing each person's position in the group establishing collective responsiblity and commitment
planing and prepareing for meetings you need designing the meeting Draw up an agenda ordering the agenda
Stay in control: 1 Establish the facts the reason for the item being ont the agenda a brief summary of the history of the subject bringing it up to the current position what need to be established, decided or resolved the key arguments on both sides the possible courses of action
2 State the evidence
3 Discuss what the evidence means
4 Arrive at a conclusion
5 Make a decision based on that conclusion
you should take notes for those meetings: 1 The date, time and location of the meeting 2 Who chaired it 3 Who was present, and any apolopgies for absence 4 All agenda items which were discuessed 5 For each item you should state the key arguments leading to decisions, any decisions reached, and any action to be taken. Record clearly the name of the person or people resonsible for carrying out the action, and when they will do it by. 6 The time the meeting ended 7 The date , time and location of the next meeting. |
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